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How to Write a Report

 

What is a report in Business Services?

A report presents information about a subject related to the course. For example: employer responsibilities, legislation, employee right.

It contains facts about that subject.

 

How is a report constructed?

 

To construct a report write:

• A general opening statement that introduces the subject of the report  

• A series of paragraphs about the subject

• A new paragraph describes one main idea of the subject

• Begin each paragraph with a topic sentence.

• A conclusion that summarises the information presented and finishes the report.

 

Structure of a Report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXAMPLE:

Safety in the  Office Environment

 

Safety in the office environment is important for both employees and employers. Safety involves the protection of employees and employers from the risk of work-related injury or illness. In the office work environment there are many safety issues, for example, suitable ventilation and lighting.		General opening statement with brief definition
Ventilation is important to office workers especially in large air conditioned offices. Many large offices have a centrally controlled system, which is operated only by authorised personnel.  This offers temperature and humidity control, which maintains comfortable levels of heat and moisture for the health of employees. Good lighting is essential for each office worker. This includes lighting of sufficient intensity to suit the task being completed. It should be free of glare, uniformly distributed and come from the correct direction. Correct lighting will reduce eyestrain, improve productivity and result in better quality of work.		Paragraphs about the subject with a new paragraph for each new topic
In conclusion, the safety of office workers involves a well-ventilated and properly lit office environment.		Conclusion that sums up the report

 

Tips:

• The report must be written in formal language. For example: “bankrupt” rather than “go broke”

• Use technical language related to the subject of the report. For example: “ventilation” rather than “air”

• The structure is very important. There must be a:

  • General opening statement

  • Series of paragraphs about the subject

• Some reports can have headings and sub-headings to highlight the organization of the information.