Task 7

Instructions: The following task is to be submitted to your teacher in one of the two ways described below.

To return work by email

To return work by mail

To save and finish later

Word Processing Documents

In this task you will be performing the following competencies:-

• Confirm the requirements of a range of documents including a memo and letter – their layout, purpose

• Create, save and retrieve documents using a word processing software package.

• Produce a range of word-processed documents using the following:

• standard proofreading symbols

• page alignment, paragraphs, inserting tables and clipart,

• mailmerge

• format the document- letterhead, enhance text, header/footers, line spacing, indent, spellcheck

• print a range of documents

• Create files and folders

You have just commenced working as an Administration Assistant at the Head Office of Hardware Haven. Hardware Haven stores are located throughout NSW and they supply timber, hardware supplies, nursery supplies and outdoor furniture.

As part of your duties, you are required to use word processing software to produce the business documents required by the company.

 You can send work to your teacher either via email or post.

Part A -  Produce a Letterhead

Instructions:

Julie Green, the Office Manager, has asked you to create a new letterhead for the business.

• Open a new Word document

• Save the document as hh_lhead

• Create a letterhead using WordArt and ClipArt.

• Proofread carefully to ensure all information is correct.

• Insert a footer: left-margin, insert filename Task 7A & your name

• Save your changes

• Print a copy.

• Send copy to your teacher.

Part B – Produce Simple Business Documents

Instructions:

Brian Green, the Sales Manager, has asked you to key in a memo and a table.

Memo 

 

Print hhmemo shown Using the hard copy, proofread the handwritten version from Brian Green using the standard proofreading symbols (notations) in the margin and the text. Hardware House should always be in italics. Send this proofread memo to your teacher by post.   Open a new Word document Save the file as hh_memo1 Create the proofread version of the memo Proofread this document carefully. Insert a footer: left-margin, insert filename Task 7B & your name Save your changes Print a copy Send the copy to your teacher

hhmemo

Table 

Open a new Word document Save the file as hh_table Create the hh_table shown Make sure the page is displayed effectively- aligned in the centre, not too small. Proofread carefully. Insert a footer: left-margin, insert filename Task 7B & your name Save your changes Print a copy. Send the copy to your teacher.

hh_table   (you may find it easier to print this off first)

Part C  -  Produce a letter

Go to Support for

layout of a business letter advice about margins page alignment other formatting functions.

 

Instructions:

 

Open your hh_lhead file (produced in Part A) Save the opened file as hh_let1 Key in letter shown from Brian Green to Margaret Robertson Save your changes Print a copy     Edit the letter as shown Insert a footer: left-margin, insert filename Task 7C & your name Save the document as hh_let2 Print a copy Send a copy to your teacher

hh_let1   hh_let2   (you may find it easier to print these off first)

 

Part D – Mailmerge

 

Go to Support for

mail merge

 

Instructions:

 

Standard Letter:

Open Word Retrieve Hardware Haven’s letterhead (File => Open   hh_lhead) Save the document as hh_let3 Create the letter as shown inserting merge fields where indicated (you may find it easier to print this off first) Proofread carefully Insert a footer: left-margin, insert filename Task 7D & your name Save your changes

hh_let3   (you may find it easier to print these off first)

 

Merged Letters:

Using the variable data shown , merge and print a letter for each customer Save the merged letters as hh_let3a, hh_let3b, hh_let3c Print copies Send copies to your teacher

merge_data

 

Part E – Accessing Online Help

 

Instructions:

Julie Green, the Office Manager, has asked you to access your online help and find out how documents can be automatically recovered if, for example, there is a power failure.

 

 

Go to Support for

how to use Online Help

• Access your online Help

• Locate the Help Page topic required (see above)

• Print the topic

• Send a copy to your teacher

Part F – File Management

 

Instructions:

Brian Green, the sales Manager, has requested you backup today’s word processing files onto a floppy disk.

• Obtain a floppy disk

• Create a new folder on your disk called hh_internal_corresp

• Copy the following file into this folder

  • HHmemo

• Create a second folder on your disk called hh_external_corresp

• Copy the following files into this folder.

  • HHlet1

  • HHlet2

  • HHlet3

  • HHlet3a

  • HHlet3b

  • HHlet3c

• Send the floppy disk into your teacher.

This is the last exercise for Topic 3. Now try Topic 4.