Activity H

Dispatching Incoming Mail

 

You have looked at the many ways mail can be sorted ready for dispatching to the correct staff member(s). Using the 9 ways listed in the box what would be the best method to sort and dispatch the following situations? Use the letter to identify the method.

 

NB You may find that more than one method applies.

A B C D E F G H I

Separating Junk Mail

By Departments

By

Location

Seniority of Personnel

Internal & External Mail

Order of Importance for Individuals

Separate & Distribute Urgent Mail First

Sort Invoices, Cheques, Accounts

Adding a Circulation Slip

 

 

Situations

Method

(A,B,C,D,E,F,G,H,I)

  1. There have been quite a few courier deliveries and emails today

  1. Your office is very large with many different areas of responsibility

  1. The General Manager has requested her mail by 9.30am every morning

  1. Your organisation has branches all around Australia who regularly send reports and other mail to the main office where you work

  1. A new mall has just opened in the area and the office is being swamped with advertising brochures

  1. It is the end of the month and the office has received payments for many goods and also bank statements

Answer Activity H

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity H Answer

 

Did you have?

  1. g

  2. b

  3. d

  4. c

  5. a

  6. h

NB You may have also had other methods as well as those listed above. This is fine as there are many things to consider when dispatching mail to staff.

 

return to Topic 4