Task 4

Instructions: The following task is to be submitted to your teacher in one of the two ways described below.

To return work by email

To return work by mail

To save and finish later

Using Office Equipment

To complete this task, you will need to have access to:

a photocopier	and	a shredder
		or
		a binder
		or
		a laminator
		or
		a computer and printer

Be sure you complete the task under supervision. This might be a teacher or an office worker.

Part A

You have been given the job of collating and printing 2 copies of a booklet for Swaggies: 'The Spanish Collection'. To do this you will need to use various functions of a photocopier. It is important to mention that photocopiers vary, most should be able to do the following functions.

Check the Swaggies procedures on using photocopiers (p35)

1. Complete the OH & S checklist below

OHS Procedures	Not Applicable	Completed	Not Done
power leads connected correctly to power points
power points are not overloaded - a power board might be used
leads secured so people don't trip over them
power turned off at the wall before removing power plug
if it's the end of the day, switch off equipment or put in stand-by mode
power cords are not frayed or damaged and plugs / switches not damaged
locate manufacturer's Users Manual

 

2.   Produce the booklet: 'Swaggies: The Spanish Collection' using the following guidelines. It may be a good idea to print off these guidelines to keep you on task.

 

To print off the original pages click on the image the document will open in Word print out document ready for photocopying

 

Photocopying Guidelines: you might find it helpful to print out these guidelines.

 

To print guidelines:

• highlight the table

• Go to File => Print

• Click Selection in Page Range

• Click Print

	The cover needs to be printed on coloured cardboard (if available)	Pages of the booklet need to be collated - this will depend on the functions on your photocopier. It is most likely you photocopier will not collate the whole booklet including the cardboard covers. Some machines, however will and you will need to discuss this with your supervisor
	Page 2 needs to be enlarged to fit the page
	Pages 2 - 7 will be back to back (double sided)
	Page 8: the Purchase Order Form needs to be duplicated: 2 copies and to be single sided when collated in the book
	Print 2 copies of the cover and p 2 - 9. Collate
	Secure the booklet by stapling OR going to Part B and binding the booklet

 

Part B

There are 2 options here. Choose only ONE.

 

In both options be sure to go through the OHS checklist (click here) before using the equipment. A supervisor should be present.

 

Option 1:

If you have access to a binder, bind the 2 booklets and send them to your teacher.

 

OR

Option 2:

• Select from a shredder, laminator, computer printer

• Submit     that clearly shows you know how to use this equipment.

   

  This may be:

  • photos

  • actual documents eg. a laminated page

  • a checklist (devised by you) and signed by your supervisor

If you have any doubts about what is required, contact your teacher

 

Part C

Q1. What paper conservation practices should you have used while producing the booklet?

Check Swaggies manual (p44)

 

Q2  What copyright (if any) legislation did you have to comply with? Give details.

Check the Support Material.

 

Q3  What problems (if any) did you encounter and how did you overcome them?

 

return to Topic 2