Activity E

Part A

Complete the cloze passage using Swaggies (p45)

Records management at Swaggies must be . All documents are to comply with Australian Taxation Office . Security and is extremely important.   Back up copies of all files are to be done weekly. All back up tapes are to be and staff are reminded to and recycle paper.

 

Part B

Look at the diagram below

Complete the identified part of the diagram

 

Centralised database containing:

 

Part C

Answer the following questions.

 

Q1. Access to these records change as you move from the centralised database to departments to staff records. Explain the access to the following:

 

a) centralised database

 

b) departmental files

 

c) staff records

 

Q2. Why do you think access is readily available for some files (like suppliers) yet restricted for others (staff files)?

Answers Activity E

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  Activity E Answer

Part A

• accurate

• financial

• regulation

• confidentiality

• electronic

• twice

• recycled

• conserve

 

Part B

 

Centralised database containing: staff data confidential or high risk standard proformas documents to be used by all staff

 

Part C

Q1   

1. centralised database - all staff need ready access to this information to carry out their jobs

2. departmental files - are available only to staff of that department

3. staff files - are strictly confidential and can only be accessed by a limited number of staff

Q2

Some information needs to be accessed on a regular basis and is not confidential

return to Topic 1