Task 5

Instructions: The following task is to be submitted to your teacher in one of the two ways described below.

 

To return work by email To return work by mail To save and finish later

 

Handle Mail - Task 5

 

Please enter your details before continuing

Student Name

Teacher Name

Distance Education Centre 

 

Review of Incoming Mail

 

Part A - Following Swaggies Procedures for Incoming Mail

 

You are the mail clerk at Swaggies and are expected to follow Swaggies procedures (p41)

Complete the following things you need to remind yourself:-

 

  • I must the mail by daily.

  • All mail has to be in the Mail .

  • , post and must be sorted first.

  • Remaining mail is then sorted into ready for distribution.

  • Don't forget to check the machine and faxes to staff.

  • any suspicious mail to my

 

 

Part B - Sort the Incoming Mail in Order of Priority

 

Sort the following mail into an order of priority.   Use theSupport Material to help you. Use the letters in the left hand column to record the correct order.

 

Jumbled Order Correct Order of Priority
A parcel for purchasing department
B Newspapers - local and regional
C private letter to Accounts Manager
D 3 emails
E letter with an invoice (requesting payment) from Cohen Co
F Express Post bag from supplier Furry Friends
G Flier for local cafe
H letter requesting a price list from local shop - Ribbons
I letter containing remittance slip and cheque
J fax from supplier: Cohen Co
K letter about upcoming Trade Fair from organiser: Events Plus
L letter of complaint

 

Part C - Record the Mail in the Inwards Mail Register

 

Use the list from Part B to complete an Inwards Mail Register. Add names, dates, details when needed.

Inwards Mail Register

 

Date Received From Description of Article Enclosure(s) To Whom Addressed Action Taken

 

Part D - Complete a Circulation Slip

 

Information about the upcoming Trade Fair needs to be circulated to:

 

Marketing Manager K Adams
Warehouse Manager  J Little
Managing Director S Parsons
Accounts Manager R Marconi

Complete a Circulation Slip                  

                 

 

Circulation Slip

 

Please read the attached correspondence and pass on

 

Name

Please initial when read

 

 

 

 

 
 

Return to:

 

Date Stamp

 

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