| Active file |
A file in current
use and need to be readily accessible on a daily basis |
| Archival file |
A file that needs
to be kept but ready access is not required |
| Collate |
To put in
sequential order |
| Computerised
filing system |
This can be in
the form of a spreadsheet, database or word processed document |
| Creditor |
A business or person to whom the business owes money |
| Debtor |
Individuals or
businesses that owe the business money |
| Dispatch |
To send |
| Filing system |
A method of storing information- primarily paper-based or
electronically |
| forecasts |
Predictions of
needs for the future |
| Inactive file |
A file not in use
any more but needs to be retained for some reason eg- taxation
purposes |
| Information
modification |
Making changes and
adjustments to information |
|
Manual filing system |
This is usually
paper-based and done by hand |
| Reference and
index system |
Files can be
organised in various different ways eg. - alphabetically, numerically,
chronologically, geographically |
| Security of
information |
Information can
only be accessed through authorised channels due to it’s confidential
nature. It must be kept secure. |
| Semi-active file |
A file used less
frequently but still needs to be accessible |
| Targets |
Something the
business aims for |
| Update |
Information changes constantly- therefore records need to keep pace
with these changes |
Glossary