Prepare & Process Business Documents - Task 15

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Student Name

Teacher Name

Distance Education Centre 

To complete this task you will use:

                 A purchase order
                  A delivery docket
                  An invoice
                  A credit note
                  A remittance advice
                  A cheque
                  A receipt

It is your responsibility as the Accounts Assistant to process the documentation accurately for the following transaction. It will be important that you follow correct procedures and be accurate.
           

On the 3/5/03 Bilby Australiana Shop, of 17 Wattle Place, Waratah, NSW 2143, order the following goods from Swaggies:-

                  20 wall calendars
                  15 desk calendars
                  50 assorted cards
                  20 children's CDs -assorted titles
                  10 dance CDs -assorted titles
                  20 letter openers -Jarrah

Part 1

Fill out the Purchase order form from Swaggies using an appropriate date and purchase order number .

Go to Swaggies Order Form

Please note that the Order Form is an Excel document which you can fill out on the screen and then print or print first and then fill out by hand

 

Part 2

The goods are packaged in accordance with Swaggies procedures and delivered to Bilby Australiana Shop. The delivery has an accompanying delivery docket that will need to be signed by an authorized person at Bilby's.
Complete an accurate delivery docket. When it is completed, check it against the purchase order form to ensure all goods have been supplied.

Go to Swaggies Delivery Docket

Please note that the Delivery Docket is an Excel document which you can fill out on the screen and then print or print first and then fill out by hand

 

 

Part 3

 

Once the goods have been supplied, Swaggies sent an invoice to Bilby's outlining the items, prices and payment details. It also includes a 10% trade discount.
You may need to following information:

20 wall calendars -Supplier No 352, Product No C1002, $12.99 each

15 desk calendars -Supplier No 352, Product No C1001, $6.95 each

50 assorted cards -Supplier No 352, Product No C1010, $1.20 each

20 children's CDs -assorted titles, Supplier No 353, Product NoC2002,  $22.50 each
10 dance CDs -assorted titles -Supplier No 353, Product No C2004, $13.50 each

20 letter openers -Jarrah, Supplier No 356, Product No C4031, $5.00 each

Go to Swaggies Invoice

Please note that the invoice is an Excel document which you can fill out on the screen and then print or print first and then fill out by hand

 

Part 4

The cheque (with attached remittance advice skip) from Bilby's is received by mail to the Swaggies office. You make sure the cheque and remittance advice slip agree (the amounts are the same). It is important to ensure the amount for the children's CDs has NOT been included as these were returned to Swaggies.
Fill out the correct details of this cheque from Bilby's.

Go to Bilby's Cheque

Please note that the Cheque is an Excel document which you can fill out on the screen and then print or print first and then fill out by hand

 

 

Part 5

Finally I you need to fill out a Swaggies receipt that will be sent to Swaggies as proof of payment .
Complete a Swaggies receipt with the correct details. Use an appropriate date and signatures (where applicable)

Go to Receipt

Please note that the Cheque is an Word document which you can fill out on the screen and then print or print first and then fill out by hand

 

Having completed the five sections to this exercise you should return your work to your teacher. If you have printed out each section you should use the first page of this file as a cover sheet. If emailing be sure to send this document as one of the attachments so that your work is accurately identified